I was charged twice for the same payment

Created by Lisarina Chuli, Modified on Fri, 25 Sep at 7:26 AM by Lisarina Chuli

Two deductions for one payment — how to confirm it’s really a duplicate and how to get the extra charge refunded fast.

First: confirm it’s genuinely two charges.

A pending charge and a failed attempt can look very similar to two real charges at a glance. Before raising a ticket, check your bank or mobile money statement carefully:

  • Look for two entries that are both marked successful or settled — not one success plus one pending, reversed or failed attempt.

  • Each real charge will have its own separate reference number. Note both.

  • Note the exact amount and time of each charge.

GOOD TO KNOW

Pending or failed attempts usually drop off your statement on their own within a few days — no ticket needed. Only a second settled charge needs Support’s intervention.


How to report a confirmed duplicate

  1. Raise a ticket clearly stating it’s a duplicate charge — put “Duplicate charge” in the subject line.

  2. Attach both transaction references — not just one — plus both amounts and the time of each charge.

  3. Support will confirm which payment was applied to your account and process a refund for the duplicate.

Duplicate charges are traced and refunded manually, so the more detail you provide upfront, the faster it resolves — tickets with both references included are typically settled much faster than tickets with one or none.

INCLUDE THIS IN YOUR TICKET

  • Your transaction reference / ID

  • The exact amount paid

  • The date and approximate time of payment

  • The payment method and gateway used (e.g. MPESA via Paystack, Chapa/Telebirr, card via Stripe)

  • Your programme and cohort

  • Both transaction references (not just one)

  • Both amounts and the time of each charge


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